Department Projects

On 6/20/2017, the City Council approved an appropriation in the amount of $133,000 from the 2017 Lease Revenue Bonds for technology needs to be charged to the City Hall Annex Project. The technology and equipment will be used in the City’s new data center for the efficient operations of mission critical applications that will fulfill major technology needs for the next five to six years.

Update sections on website and change image of existing City Hall to new Annex. Update other areas for City Projects. Change from CIP to City Projects

On 6/20/2017, the City Council approved an appropriation in the amount of $133,000 from the 2017 Lease Revenue Bonds for technology needs to be charged to the City Hall Annex Project. The technology and equipment will be used in the City’s new data center for the efficient operations of mission critical applications that will fulfill major technology needs for the next five to six years. Includes 3 new Dell host servers running VMWare, Operating System upgrades to Windows Server 2016 for Domain Controllers and Active Directory and File Servers. Upgrading to Microsoft Exchange 2016 for email services. Storage Area Network server upgrade to Pure Storage with solid state drives with significant improvements on speed and reliability.

Upgrade all staff workstation computers to Microsoft Windows 10. Upgrade older versions of Microsoft Office to the latest release of Microsoft Office 2016

On January 2, 2018, the City Council awarded CitizenServe to provide a comprehensive Community Development software solution to streamline and enhance department operations. The goal is to implement core services such as Planning, Permits and Applications with an online presence, and Business License. After successful implementation, staff will consider migrating Code Enforcement and Citizen Service requests to this platform. A kick-off meeting will take place at the end of the month to discuss implementation and data migration details

Entered into an agreement with Pet Data to handle the City’s animal licensing, which was handled by staff for the past three years. Contract with Pet Data is expected to increase volume of licenses by cross referencing rabies vaccination records and having an online presence. Implementation and data migration is ongoing. Go-live of the new system is expected to take place the second week of February, 2018.

Network infrastructure upgrades – Staff will be upgrading specific portions of the City’s network infrastructure to ensure optimal performance and reliability of all data and voice transmissions. New Cisco network switches with 10GB backbone will be installed in the network closet in City Hall. Redundant iSCSI network switches for core services in data center will be upgraded to handle increased traffic needs.

Geographic Information Systems (GIS) – Purchased ESRI Arc GIS Online and preparing/gathering data such as zone maps, General Plan maps, orthophotography aerials of Lynwood, and more – all to be available on City’s website to be used by staff and the public at large. The first layers of data will be online upon review by Community Development by March, 2018.

Backup and Replication solution using Veeam and Synology Network Area Storage Server to backup City’s mission critical data.

Refresh/Changes to City website

Get corrected W-2s out to employees

Due to the payroll issues during the last payroll conversion, there will be a need to correct the errors made that were not corrected by the last Finance Director. This project will be assisted by MV Cheng Consultant agency.

This is a yearly audit of the City’s finances which is conducted by The Pun Group.

Due to the payroll issues during the last payroll conversion, there will be a need to correct the errors made that were not corrected by the last Finance Director. This project will be assisted by MV Cheng Consultant agency.

Water rates were increased

Water Resources as of January 1, 2018 will maintain the billing for rubbish accounts. The City will allow WRI a billing collection area in City Hall which will require construction of a new door.

Renovation of the Water billing collection area. Will make the area more secure and safe for the city employees and also a serve as the hub for all collections of City’s funds due to billing.

Renovation of the Finance department. This will allow more working space and safer environment.

This project serves to ensure the City is charging the correct amount for our various services. This is being conducted with WillDan Financial Services.

National Fitnezz Campaign Fitness Zone at Lywnood City Park (South end of tennis courts)

Housing-Related State of CA Grant to renovate the Lynwood City Park open space between the tennis courts and baseball fields

Creating a plan for City in case of an emergency. About 80% done. Can have by Monday. Needs to go through review by Sheriff and Fire

Provide car for building official and inspector

Citizen serve software update and expansion – annual cost approximately $90K – may be in IT budget

Proposed relocation of planning, building and code enforcment into north annex. Demolition, wall construction, counter installation, electrical, moving, miscellaneous

Propose the retention of an associate planner and not retain a Planning Manager or Senior Planner. Larger projects could be outsourced as needed

Propose to provide business license services internally and terminate contract with HDL to provide Business License issuance- personnel and software additions – 2 staff and upgrades

Policy based on Council Resolution. Stafford finalizing; to CM on 2/8. Meet and confer with unions to be scheduled. Tentative release date /1/18.

Working with Media Relations on format/design. Tentative release date for first newsletter – April 13th

Working with Vendor on Agreement. Need to cover City’s costs to administer.

Draft due 3/5/18

draft due 4/1/18

grievances, meet and confers,

8 open active recruitments; 4 pending.

Need to update to meet legal requirements.

Draft completed. Route internally and meet and confer with unions. Tentative release date May 1st.

evaluate contracting with temporary employment agencies for temporary, short-term employment needs for office and field staff. Include in FY 19 budget

Report due to DOL on job classifications, employment numbers and salaries. Due 1/25/18.

Ongoing project

Needs analysis to be conducted via survery monkey to managers and department heads. Will develop program based on needs analysis. Potential classes include customer service, business writing, new employee orientation, safety-related courses, writing employee evaluations; documentation and counseling, handling difficult employees, leadership and development for new supervisors.

Ongoing project; coordinating with Finance.

Create manual for all supervisors and managers in the organization – all existing P&P’s; Personnel Ordinance; ERO; Personnel Board Rules, salary resolution, and MOUs to use as a resource.

Increase social media presence to increase recruitment pools for vacant positions.

Modernize/update HR to be more attractive to poential employees.